Custodial Service for two offices located in Metropolitan Police Dept. buiilding, Washington, DC 20 | | Post Date: 2008-12-24 | STATEMENT OF WORK
C.1 General Information
1.1 The District of Columbia Pretrial Services Agency (PSA) has a
requirement for custodial services at two of its sites located within the
Metropolitan Police Department at 300 Indiana Avenue, N.W., Washington D.C.
20001. Specifically, the Forensic
Toxicology Laboratory located on the 6 th Floor, West Wing, Suite
6150 consists of approximately 10,000 square feet: and the Specialized Supervision Unit located in Suite 1136
which consists of approximately 3,000 square feet for an estimated total of
13,000 square feet
1.2 The Contractor shall provide all labor, material and equipment
except that listed as Government Furnished, to provide custodial services at
300 Indiana Avenue, N.W., Washington, DC 20001, Suite 6150 and Suite 1136 in
accordance with the requirements specified herein, on a firm-fixed price
basis.
2. Personnel
2.1
Due to the sensitive nature of the material handled by employees of the
D.C. Pretrial Services Agency, each contract personnel must undergo a
preliminary background investigation and fingerprinting prior to accessing a
PSA facility. They must complete a
preliminary background investigation form in its entirety. If any employee is
found ineligible to work at the facility due to information discovered on the
background investigation, the contractor is required to continue without a
decline in services. If the
investigation reveals a conviction or a misdemeanor or felony charge(s), the
contract personnel will not receive a clearance and access to PSA facilities
and will be denied. If the
investigation reveals any prior criminal activity, the Agency head will
determine whether or not the contract employee will receive a clearance to
access PSA facilities. A) A current list of all employees working
with PSA shall be provided to the respective agency's COTR. This list shall be kept current at all times. Any changes to the list shall be provided
to the COTR with in two (2) business days of the change.
2.1.1
The Contractor shall ensure that all direct staff is knowledgeable of
PSA contract requirements and that a copy of the Statement of Work is readily
available for their review.
3.
Description of Services
3.1
General Cleaning: At a minimum,
the Contractor shall provide personnel for cleaning from approximately 12:00
P.M. to 5:00 P.M., Monday through Friday, excluding weekends and holidays.
Waiting rooms, Conference rooms, Group rooms, Storage rooms, and Bathrooms,
shall be cleaned in the following manner each day or as specified:
The contents of each wastepaper basket shall be
emptied each day and replaced in its original position.
The mobile trash container shall be brought to
the door of the room and not transported across the room to the wastepaper
basket.
Each wastepaper basket shall be lined with a
suitable sized plastic bag of sufficient durability and thickness to prevent
liquids from leaking through the bag.
When each bag is filled or when all trash is collected, each bag shall be
sealed and put directly in designated receptacles located in the basement of
300 Indiana Avenue, N.W.
All trash removed from the sites shall be placed in plastic bags or
sufficient thickness and durability to prevent liquids from leaking through
them.
Furniture, including but not limited to bookcases, file cabinets and
windowsills shall be dusted with a treated dust cloth weekly.
Dust Venetian blinds weekly
Dust, dirt and debris shall be removed from the floor areas, and floors
shall be damp mopped daily with a neutral cleaner.
All glass doors, and glass inserts in wooden doors shall be spray cleaned
with steak fee glass cleaner and wiped dry weekly .
3.1.1 Restroom Maintenance: The Contractor shall provide experienced
personnel to perform the following tasks at the intervals specified. The restrooms must be cleaned in the
following manner once day/night based on the hours of 12:00-5:00 P.M.
Each soap, towel, toilet tissue, and seat cover dispenser shall be
checked and filled. Restrooms with missing or malfunctioning dispensers
shall be reported to the COTR who
shall arrange for replacement or repair.
Each toilet tissue, towel, soap, lotion, and seat cover dispenser, and
trash receptacle, mirror and shelf
shall be washed and wiped dry and spotless.
Each ledge, grill heater, etc. shall be dusted.
All floors shall be swept clean and all foreign substances, such as gum
or tar, shall be removed.
All floors shall be mopped daily using a quaternary type germicidal
detergent/disinfectant.
Each wastepaper container shall be emptied and all paper and trash
removed from the floor. Paper towel waste receptacles shall be
emptied and the contents disposed of in
receptacles provided by the building management.
Each sink basin shall be cleaned thoroughly using a germicidal
cleaner. Chromium fixtures shall be dried and polished with a wiping
cloth.
The complete interior surfaces (to include crevices of each toilet and
urinal) shall be thoroughly
cleaned using a toilet brush and germicidal solution. Each fixture shall then be flushed and a cup of germicidal solution shall be poured
into each fixture and left
standing.
Walls and floors adjacent to urinals shall be cleaned using a
germicidal solution to
eliminate stains, odor and encrustation.
Each toilet seat shall be washed with a sponge and germicidal solution,
rinsed with clean water,
wiped dry and left in a raised position.
All exterior porcelain shall be damp wiped with a germicidal
solution. Chromium fixtures shall be damp wiped clean, dried and
polished with a wiping cloth.
All walls, partitions and doors shall washed, rinsed and damp wiped, as
necessary to remove stains.
Scouring powder shall not be used on chromium or stainless steel
fixtures.
Traps shall be maintained free from doors at all times.
The Contractor's personnel shall use particular care when transporting
buckets across carpeted areas. Only when it is absolutely necessary should
water be transported across the
carpet. The contractor will be held
responsible for the cleaning or replacement of carpet damaged due to the spillage of water or cleaning
agents.
All toilets, including private toilets, shall be serviced once daily.
between the hours of 12:00 and 2:00
pm.
3.1.2 Floor Maintenance: The Contractor shall provide experienced
personnel to perform the following tasks at the intervals specified.
Carpet Care: All carpeted areas
shall be vacuumed twice weekly-on Tuesday and Thursday. The
Contractor shall use such equipment as is necessary to vacuum the corners of
the carpet and underneath low furniture and equipment. Carpet shall be vacuumed in such a manner as to leave the pile lying in
the same direction.
Carpet Spotting: While
vacuuming all spots and stains shall be removed.
The Contractor shall guarantee that spot cleaning the carpet will not
discolor or damage the
carpet and shall be responsible for connecting such damage should it occur.
3.1.3 Vinyl, Tile and Terrazzo
Floors
Vinyl floors shall be swept and mopped daily.
All waiting areas, group rooms, and kitchen/break rooms shall be spray
buffed once weekly. Floors shall
be mopped with a neutral cleaner and polished with a floor- polishing machine once a week to maintain a
consistent high luster.
Lab floors shall be mopped once per week, no polish or wax.
3.2 High Cleaning : The Contractor shall provide
experienced personnel to perform the following tasks at the
intervals specified:
Venetian blinds shall be hand wiped using a damp cloth every six (6)
months.
All hallway
carpet shall be shampooed once
every six months , office
carpet each May. The Contractor shall use its own personnel or a
sub-contractor experienced in the
cleaning of carpet to perform this work. The Contractor shall guarantee that the shampooing of carpet
will not discolor or damage the carpet and shall be responsible for correcting such damage should it
occur.
All carpet shampooing, other than removing major spills or stains, will
be performed after 5:00 p.m.
The Contractor shall strip all tile floors of old finish, dirt and
foreign materials and shall apply
four (4) goats of floor finish. The
finish shall be applied evenly and sufficiently to withstand normal day-to-day traffic. The Contractor shall perform this task once every
six months (April, September, and
December) after 5:00
p.m .
All interior windows shall be cleaned with glass
cleaner and wiped dry once every
six months . The windows shall be streak free after
cleaning. | | |
| More Information: | | Company Name: Court Services and Offender Supervision Agency, D. |
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